News: can a word processing file be attached to an email

It looks like the dialog box you use for opening files in most Windows programs, and it works like the dialog box that opens a file, too. Click on the icon. 6. Attaching a File to E-Mail in Outlook 2007, Setting Up and Reading RSS Feeds via Outlook 2007, Setting Up an Outlook 2007 E-Mail Account from Home.

At present time Gmail offers 15 GB cloud storage for saving the important data.

The Inbox screen opens, showing your incoming mail.

Opening Attachments to an Email Message. If you receive an attachment and you aren't sure what it is, you should run your updated virus software before opening it.

Sending an Attachment using OWA (, Online Training Videos (LinkedIn Learning), Click Attach file (paper clip icon) to attach the file, Select the location to find the file to attach (C: drive, H: drive, OneDrive, etc.) Microsoft Excel                   .xls or .xlsx Mailing Documents.

You can even send pictures or music. Also, when you attach a file to a message, the file size of the attachment increases (it can increase as much as 30% in size). When you click the Send as PDF option, it displays the following screen where you can type the email address to which you want to send your document, email subject and other additional messages as well. The name of the selected person is now in the To box of the message.

HTML Files                            .htm or .html A macro virus embeds itself into your file and can, most commonly, spread to others if you share files from a disk, network drive, external drive media, or other file transfer method.

The best way to share a file within your department is to store one copy of it in the "shared" area on the network server (L:\Shared) and refer to it in an email note.


Visual Basic Script                .vbs (only open if you know what it is). You can spread a virus if you share files with others. 2. If you have communicated ahead of time with your recipient and know the types of files they can view, then it is fine to send a Microsoft Word file, a picture, or a spreadsheet.

Common Attachment Types and Extensions (note that some of these extensions could be blocked if you try to send them via email), Microsoft Word                   .doc or .docx

GIF Graphics                        .gif You can attach any kind of file — word-processing documents, spreadsheets, presentations from programs such as PowerPoint, and so on.

I'm going to send my document in PDF format.

For example, you may attach a graphic, a spreadsheet, or a word processing document. For example, you receive an Excel spreadsheet that was created with version 2016, but you have Excel 2010 installed on your computer; or you have Word 2016 and the file was created in WordPerfect, you may need to tell your software what to convert from. Step 3: An email with an attachment will have a paperclip icon next to it to show that there’s something attached to the email you’ve received.

), On the "How to share this file" screen, select how to share the attachment --.

Keep in mind that someone's mailbox on the Office 365 server will be prohibited from receiving messages if they exceed the maximum quota limit. Microsoft Word can be used to send a Word document in an email as an attachment directly at the given email address without opening your email program. Portable Document format   .pdf If the name of the person to whom you want to send your message isn’t in the list, you can click the Cancel button and return to the Message form. If you wish to share a file with members of a departmental email list (e.g., abc staff), please do not send it as an attachment. Microsoft Power                  .ppt or .pps Step 4: The email will open up with the attachment shown at the bottom. You can either type your cover letter directly into the email message, copy and paste from a word processing document, or, if the company requests an attachment…

Messages that contain attachments display a paper clip next to the subject.

Step 2 − Click the File tab and then click the Save & Send option from the left most column; this will display a number of options to Save & Send, you will have to select the Send using Email option available in the middle column. Office 365 has a maximum send and receive message size (and optional attachment) set at 150 MB. If you’ve already created a document that you want to send by e-mail, you don’t have to type the document all over again in a message; just send the document as an attachment to an e-mail message. Word Perfect                       .wp Sending attachments can be a good way to transfer a copy of a file if the sender and recipient have agreed on a format. In the list of files, click the name of the file you want to send.

You may not have a message; perhaps you want to send only the attachment. Click the To button in your Message form. If the receiver doesn't have a program that knows how to understand .doc or .docx files or WordPerfect files (or whatever files you're sending), then they just can't open it. The Insert File dialog box appears. Do not open an attachment if you don't know what it is.

This chapter will teach you simple ways of sending email in a variety of formats, including a Word document file (DOC) attachment or a PDF, among others. Step 5: Hover over the attachment to see the download options. 3.

Linking an Excel worksheet also keeps your Word file small because the data isn't saved in the Word document.

Sending attachments can be a good way to transfer a copy of a file if the sender and recipient have agreed on a format.

Opening file attachments. Linking an Excel file to a Word document ensures that the Word document is updated every time the data in the Excel file changes. Gmail is a 100% free and advertising-supported email service, which is developed by Google. Email messages can include attached files such as word processing documents, spreadsheets, text files, ZIP files, images, executable applications, or any other type of computer file that resides on the sender's computer network.

If what you want to say is in the attachment, that’s fine, but remember that the contents of an attachment don’t show up on the recipient’s screen until he or she double-clicks to open the attachment. Using Office 365, you can send an attachment from either your local computer or from OneDrive.

A word processing file contains user information in plain text or rich text format. Executable Files (Windows)  .exe (only open if you know what it is) Any kind of file can be sent as an attachment.

A plain text file format contains unformatted text and no font or page settings etc. How to Save the Formatting When Emailing a Word Document. When you send this e-mail message, a copy of the file you selected goes to your recipient.

can be applied. Choose File –> New –> Mail Message (or press Ctrl+N).

This is easy if the same hardware and software are in use.

JPEG Graphics                      .jpg

Microsoft Word can be used to send a Word document in an email as an attachment directly at the given email address without opening your email program. It's a word processing program that saves information in a particular way in a word processing file, a .doc (or a .docx with most recent versions of Microsoft Word.) 11.


Email messages can include attached files such as word processing documents, spreadsheets, text files, ZIP files, images, executable applications, or any other type of computer file that resides on the sender's computer network. What is the attachment size limit for Microsoft Office 365?

If you are not sure what types of files your recipient can view, it is a good idea to use one of the following file types to send your attachment. Another way to send an attachment is to find the file on your computer by choosing Start –> Documents, right-clicking the file you want to attach, and choosing Send To from the shortcut menu. A subject is optional, but if you want somebody to read what you send, including a subject helps.

If I have a Word macro virus on my system, can I accidentally spread the macro virus to others? 9. Then just type the person’s e-mail address in the To text box.

Step 1 − Open the document you want to send using e-mail as an attachment. 2800 University Capitol CentreIowa City, IA 52242, Guidelines for Sending and Receiving Email Attachments, How to Send An Attachment using Outlook 2016 (Win). Your Message form now contains an icon that has the same name as the file you selected — which means the file is attached.

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